Help Center
User Guide
Everything you need to know to make the most of Papilio.
Expenses
The Expenses module tracks billable reimbursements and internal overhead costs. Expenses are grouped into weekly Entries, each containing individual Items.
Status Filters
Expense entries move through: Draft → Submitted → Approved → Paid (or Rejected).
Adding an Expense Item
- Specify Chargeable (billable to client) or Non-Chargeable (internal cost).
- For chargeable items, link to the relevant Client and Service.
- Enter the amount, expense category, and a description.
- Attach a receipt — Upload the supporting document directly to the expense item.
Expense Report Tabs
- Summary — High-level totals: chargeable vs. non-chargeable amounts for the week.
- Details — Itemised breakdown of every expense entry.
- Files — All receipts and supporting documents uploaded against this expense report.